Cancellation of registration must be submitted in writing via email and must be dated on or before 5:00 pm Central, Tuesday, May 26, 2026, to receive a refund less a $100 USD registration cancellation processing fee. No refunds will be granted after 5:00 pm Central, Tuesday, May 26, 2026.

Substitution Policy
Replacement of a registered EASA attendee by a co-worker will be accepted. A $25 USD processing fee will apply to all substitutions.

All exhibitor badges are complimentary if individuals are staying in the official EASA housing block. Otherwise, each company will receive two complimentary badges per 10´x10´ paid booth. Additional badges will be $300. All exhibitors must provide EASA with a hotel confirmation number in order to receive a complimentary badge (over and above the allotted complimentary ones).

The hotel reservation deadline is May 20, 2026

HOTEL INFORMATION & RESERVATIONS

Housing Booking Alert
EASA does NOT use any housing companies. All reservations must be made directly with the hotel. Please be careful if approached by any company or service implying or claiming to be an official housing provider for EASA. In the past there have been cases of companies calling our exhibitors and offering them great rates at our hotels. Often this is misleading or fraudulent information. If you are contacted by a housing company trying to sell you hotel rooms, please let EASA know.

Any non-exhibiting company that solicits business in exhibit hall aisles, another company’s booth or public spaces within the convention center is in violation of this policy. This policy includes passing out brochures and business cards in the aisles, conducting meetings in special areas of the show floor such as the lounges and cafes, and or conducting formal or informal meetings in the hotel lobbies and bars. 

Any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any portion of the EASA No Solicitation Policy will be asked to leave immediately without refund. Additional penalties may be applied. Please report any violations you may observe to show management.