Facebook Twitter LinkedIn YouTube Menu Search Arrow Right Arrow Left Arrow Down Arrow Up Home Arrow Next Arrow Previous RSS Icon Calendar Icon Warning Icon
2024 Convention banner
Caesars Forum and Harrah's Las Vegas

Questions?

Dale Shuter, CMP
Meetings & Expositions Manager
+1 314 993 2220 ext. 3335
dshuter@easa.com

EASA Member Services
+1 314 993 2220
easainfo@easa.com

Important Deadlines

April 12
Early Registration Discount Deadline

May 7
Advance Registration Discount Deadline

May 31
Housing Rate Deadline

June 4
Exhibitor Services Discount Deadline

June 14
Deadline for Shipments to Arrive at Warehouse

Increase Brand Exposure

A wide range of sponsorship opportunities can put your brand in a more prominent place!

AVAILABLE SPONSORSHIPS

Solutions Expo Hours

EXHIBITOR MOVE IN

  • Saturday, June 22 — 12:00 - 9:00 pm
  • Sunday, June 23 — 8:00 am - 5:00 pm
  • Monday, June 24 — 8:00 am - 12:00 pm (hand carry items only)

SHOW HOURS

EASA's Solutions Expo hours are exclusive - no conflicting events are scheduled at the same time!

  • Monday, June 24 - 1:30 - 5:00 pm
  • Tuesday, June 25 - 12:00 - 4:00 pm
  • Wednesday, June 26 - 9:30 am - 12:00 pm

EXHIBITOR MOVE OUT

  • Wednesday, June 26 — 12:00 - 5:00 pm
  • Thursday, June 27 — 8:00 am - 3:00 pm

Registration Desk Hours

  • Saturday, June 22 — 12:00 - 5:00 pm
  • Sunday, June 23 — 7:30 am - 5:00 pm
  • Monday, June 24 — 6:45 am - 4:30 pm
  • Tuesday, June 25 — 6:45 am - 4:00 pm
  • Wednesday, June 26 — 8:00 am - 12:30 pm

Exhibitor Toolkit

Information and tools to help this year's exhibiting companies make the most of their EASA annual meeting experience. Information will be added as it becomes available.

BEWARE OF SCAMS!

Exhibitor Manual

Heritage has been selected as EASA's official decorator and material handling firm. The PDF below provides all the details to make yours a successful show!

Exhibitor Service Manual

EXHIBITOR MANUAL (PDF)

 

exhibitor.services@heritagesvs.com
+1 800 360 4323
Fax: +1 314 534 8050

Discount Deadline
June 4, 2024

Place orders using the forms contained in the exhibitor service manual or by using the Heritage online order portal.
 

PLACE AN ORDER ONLINE

Click the button above, log in, search for "EASA", then click on the link below the show name to go to the show's portal.

 

The exhibitor service manual includes:
  • Quick facts
  • Show schedule
  • Move-in/move-out times
  • Credit card authorization form
  • Order summary form
  • Booth grid
  • Carpet rental form
  • Furniture rental form
  • Accessories rental form
  • Speciality furnishing order form
  • Exhibit rental display order form
  • Equipment/machinery order form
  • Booth cleaning order
  • Warehouse shipping information
  • Show site shipping information
  • Freight information
  • Exhibitor appointed contactors (EAC) information
  • Third party authorization form
  • Freight information
  • Union jurisdiction rules
  • Exhibit labor information
  • Graphic requirements and submission instructions
  • Audio/visual order form
  • Fire regulations

Exhibitor Housing and Registration

All exhibitor badges are complimentary if individuals are staying in the official EASA housing block at the Harrah's Las Vegas. Otherwise, each company will receive two complimentary badges per 10´x10´ paid booth. Additional badges will be $300. All exhibitors must provide EASA with a hotel confirmation number in order to receive a complimentary badge (over and above the allotted complimentary ones).

The hotel reservation deadline is May 31, 2024.

HOTEL INFORMATION & RESERVATIONS

Housing Booking Alert
EASA is NOT using any housing companies. All reservations must be made directly with the hotel of your choice. Please be careful if approached by any company or service implying or claiming to be an official housing provider for EASA. In the past there have been cases of companies calling our exhibitors and offering them great rates at our hotels. Often this is misleading or fraudulent information. If you are contacted by a housing company trying to sell you hotel rooms, please let EASA know.

Product Plus Videos

Get more exposure during the EASA Convention ... and long afterwards. EASA's Product Plus Videos provide an easy way for your company to create a marketing video that will be played throughout this year's event and will be available for your use after the event.

Deadline to sign up and submit all supporting materials
April 19, 2024

LEARN MORE

New Solutions Theater

Have a new product coming to market this year? Want focused time to reach out to attendees? Schedule time in EASA's New Solutions Theater. Time slots are limited!

Deadline: April 15, 2024

LEARN MORE

Display Regulations

Each booth space will be set with 8' back drape, 3' high side dividers and a 7" x 44" oneline identification sign.

  • No exhibit may block or interfere with a neighboring exhibit.
  • Display material is limited to the ceiling height, which is 24'.
  • To maintain adequate line-of-sight for neighboring booths, these restrictions apply:
    • In-Line Exhibits – display material exceeding 4´ in height must be confined to within 5´ of the backline.
    • Peninsula Booth/End Cap – displays may not exceed a height of 4´ within 5´ of either sideline or frontline.
    • In-line and peninsula booths that exceed 8´ in height must provide an attractive covering for the backs of their displays. No signs, logos, emblems, pictures, or lettering of any kind will be permitted on such coverings.
  • Signs may be hung from the ceiling above the company’s booth, but may not hang above the aisle, or obstruct aisle signs. The bottom of the sign may be no lower than 8’ above the booth.
  • Exhibits or display materials in violation of these rules will be modified or removed at the exhibitor’s expense.

No still or video photography will be allowed on the exhibition floor. Anyone caught taking pictures without prior authorization will be removed from the exhibition floor.

What is "Suitcasing" and What Will EASA Do About It?

What is Suitcasing?
Suitcasing is when a non-exhibiting company solicits business in exhibit hall aisles, another company’s booth or public spaces within the convention center. Suitcasing practices include passing out brochures and business cards in the aisles or conducting meetings in special areas of the show floor such as the lounges and cafes and in the hotel lobbies and bars.

What is EASA’s Suitcasing Policy?
Any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any portion of the EASA Exhibition Policy will be asked to leave immediately without refund. Additional penalties may be applied. Please report any violations you may observe to show management.

EVENT SPONSORS