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Solutions Expo

  • Sunday, June 14 — 12:30 - 5:00 pm
  • Monday, June 15 — 12:00 - 4:00 pm
  • Tuesday, June 16 — 10:15 am - 1:00 pm

Registration Desk

  • Friday, June 12 — 8:30 am - 5:00 pm
  • Saturday, June 13 — 8:00 am - 5:00 pm
  • Sunday, June 14 — 8:00 am - 5:00 pm
  • Monday, June 15 — 7:30 am - 4:00 pm
  • Tuesday, June 16 — 7:00 am - 2:00 pm


Dale Shuter, CMP
Meetings & Expositions Manager
+1 314 993 2220 ext. 3335

EASA Member Services
+1 314 993 2220

Exhibitor Toolkit

Information and tools to help this year's exhibiting companies make the most of their Nashville experience.



Exhibitor Manual

Freeman Decorating Company has been selected as EASA's official decorator and material handling firm. Each exhibitor will be furnished with an electronic exhibitor service kit with the necessary forms to order labor, electricity, carpet, cleaning, signs, etc. and are available to access through Freeman's online portal.




Reserve A Private Meeting Space

Dive deeper with your customers away from the bustle of your booth. Reserve a private 10' x 10' office on the perimeter of the show floor to further your conversations and close more deals.


Tell Your Customers You're Exhibiting

Download these banners and use them in your marketing pieces, on your website and in social media to let your customers know you're participating in the industry's leading event.

Exhibitor Banner #1

Exhibitor Banner #2


... And Invite Them to Attend — For Free!

Download the official Exhibitor Voucher and distribute it to your valued customers. This voucher will give them FREE access to the Solutions Expo on all three days.

Distribute electronic copies

Order printed copies

Exhibitor Voucher

Product News Videos

Get more exposure during the EASA Convention ... and long afterwards. EASA's Product News Videos provide an easy way for your company to create a marketing video that will be played throughout this year's event and will be available for your use after the event.

Deadline to sign up and submit all supporting materials
April 24, 2020


New Solutions Theater

Have a new product coming to market this year? Want focused time to reach out to attendees? Schedule time in EASA's New Solutions Theater.

Time slots are limited!

Deadline: March 30, 2020


Exhibitor Housing and Registration

Hotel reservation link is now live (www.easa.com/convention/housing). All exhibitor booth personnel badges are complimentary if individuals are staying in the official EASA hotel (Gaylord Opryland Resort) within the EASA block of rooms. Otherwise, each company will receive two complimentary badges per 10’x10’ paid booth. Additional badges will be $300. All exhibitors must provide EASA with a confirmation number in order to receive a complimentary badge (over and above the allotted complimentary ones).

Housing Booking Alert
EASA is NOT using any housing companies. All reservations must be made directly with the hotel of your choice. Please be careful if approached by any company or service implying or claiming to be an official housing provider for EASA. In the past there have been cases of companies calling our exhibitors and offering them great rates at our hotels. Often this is misleading or fraudulent information. If you are contacted by a housing company trying to sell you hotel rooms, please let EASA know.

Registration Forms
Registration forms will be emailed to you in February (and will be available on-line mid-February). Please feel free to copy the forms as needed. In order for your company’s representatives to appear in the pre-convention registration listing, you must have your registration forms to us by May 1, 2020.

Kickoff and Sunday Night Reimagined Tickets
For each 10’x10’ booth you have paid for you are entitled to two (2) tickets to the Kickoff or one (1) ticket to Sunday Night Reimagined. You must pre-register for your ticket(s) by May 15, 2020. A registration form will be sent out with the registration information in February.

Setup and Show Hours

Friday, June 12 – 9:00 am - 6:00 pm
Saturday, June 13 – 8:00 am - 6:00 pm
Sunday, June 14 – 8:00 am - 11:30 am (Hand carry items only)

Set-up must be complete by 12:00 pm, Sunday, June 14. If additional set-up time is required, please contact Adriana Hernandez with Freeman Decorating at adriana.hernandez@freemanco.com.

Under no circumstances may exhibits be dismantled before 1:00 pm, Tuesday, June 16. All exhibits must be removed from the hall no later than 5:00 pm, Wednesday, June 17.

Sunday, June 14 – 12:30 pm - 5:00 pm
Monday, June 15 – 12:00 pm - 4:00 pm
Tuesday, June 16 – 10:15 am - 1:00 pm

Display Regulations

Each booth space will be set with 8' back drape, 3' high side dividers and a 7" x 44" one-line identification sign.

No exhibit may block or interfere with a neighboring exhibit. Display material is limited to the ceiling height, which is 30’. To maintain adequate line-of-sight for neighboring booths, these restrictions apply:

  • In-Line Exhibits - display material exceeding 4' in height must be confined to within 5' of backline.
  • Peninsula Booth - displays may not exceed a height of 4' within 5' of either sideline.

Note: to avoid detracting from the overall impact of the booth(s) directly behind them, In-Line or Peninsula exhibits that exceed 8' in height must provide an attractive covering for the backs of their displays. No signs, logos, emblems, pictures or lettering of any kind will be permitted on such coverings.

Signs may be hung from the ceiling above the company’s booth, but may not hang above the aisle, or obstruct aisle signs. The bottom of the sign may be no lower than 8’ above the booth.

No still or video photography is allowed on the exhibition floor. Anyone found taking pictures without prior authorization will be removed from the show floor.

What is "Suitcasing" and What Will EASA Do About It?

What is Suitcasing?
Suitcasing is when a non-exhibiting company solicits business in exhibit hall aisles, another company’s booth or public spaces within the convention center. Suitcasing practices include passing out brochures and business cards in the aisles or conducting meetings in special areas of the show floor such as the lounges and cafes and in the hotel lobbies and bars.

What is EASA’s Suitcasing Policy?
Any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any portion of the EASA Exhibition Policy will be asked to leave immediately without refund. Additional penalties may be applied. Please report any violations you may observe to show management.

Sponsors of the 2020 EASA Convention & Solutions Expo