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2023 Convention banner
Gaylord National Resort & Convention Center


Dale Shuter, CMP
Meetings & Expositions Manager
+1 314 993 2220 ext. 3335

EASA Member Services
+1 314 993 2220

Important Deadlines

May 8
Registration Discount Deadline

June 1
Housing Rate Discount Deadline

June 6
Exhibitor Services Discount Deadline

June 16
Advance Warehouse Shipment Deadline


Increase Brand Exposure

A wide range of sponsorship opportunities can put your brand in a more prominent place!


Solutions Expo Hours


  • Friday, June 23 — 9:00 am - 5:00 pm
  • Saturday, June 24 — 8:00 am - 5:00 pm
  • Sunday, June 25 — 8:00 am - 12:00 pm


EASA's Solutions Expo hours are exclusive - no conflicting events are scheduled at the same time!

  • Sunday, June 25 - 1:00 pm - 4:30 pm
    (Followed by EASA's 90th Birthday Bash from 4:30 pm - 6:30 pm)
  • Monday, June 26 - 12:00 pm - 4:00 pm
  • Tuesday, June 27 - 9:30 am - 12:00 pm


  • Tuesday, June 27 — 12:00 - 5:00 pm
  • Wednesday, June 28 — 8:00 am - 3:00 pm

Registration Desk Hours

  • Friday, June 23 — 8:30 am - 5:00 pm
  • Saturday, June 24 — 7:30 am - 5:00 pm
  • Sunday, June 25 — 7:00 am - 4:30 pm
  • Monday, June 26 — 8:00 am - 4:00 pm
  • Tuesday, June 27 — 8:00 am - 2:30 pm

Exhibitor Toolkit

Information and tools to help this year's exhibiting companies make the most of their EASA annual meeting experience.



Exhibitor Manual

Heritage has been selected as EASA's official decorator and material handling firm. The PDF below provides all the details to make yours a successful show!

Exhibitor Services Manual



+1 800 360 4323
Fax: +1 314 534 8050

Discount Deadline
June 6, 2023

Place orders using the forms contained in the exhibitor service manual or by using the Heritage online order portal.


Click the button above, log in, search for "EASA", then click on the link below the show name to go to the show's portal.


The exhibitor service manual includes:
  • Quick facts
  • Show schedule
  • Move-in/move-out times
  • Credit card authoriation form
  • Order summary form
  • Booth grid
  • Carpet rental form
  • Furniture rental form
  • Accessories rental form
  • Speciality furnishing order form
  • Exhibit rental display order form
  • Equipment/machinery order form
  • Booth cleaning order
  • Warehouse shipping information
  • Show site shipping information
  • Freight information
  • Exhibitor appointed contactors (EAC) information
  • Third party authorization form
  • Freight information
  • Union jurisdiction rules
  • Exhibit labor information
  • Graphic requirements and submission instructions
  • Audio/visual order form
  • Fire regulations

Product News Videos

Get more exposure during the EASA Convention ... and long afterwards. EASA's Product News Videos provide an easy way for your company to create a marketing video that will be played throughout this year's event and will be available for your use after the event.

Deadline to sign up and submit all supporting materials
April 21, 2023


New Solutions Theater

Have a new product coming to market this year? Want focused time to reach out to attendees? Schedule time in EASA's New Solutions Theater.

Time slots are limited!

Deadline: April 21, 2023


Expo Hall Meeting Village

Would your company like private meeting space within the exhibit hall?

Deadline: June 1, 2023


Exhibitor Housing and Registration

All exhibitor badges are complimentary if individuals are staying in the official EASA housing block at the Gaylord National Resort & Convention Center. Otherwise, each company will receive two complimentary badges per 10´x10´ paid booth. Additional badges will be $300. All exhibitors must provide EASA with a hotel confirmation number in order to receive a complimentary badge (over and above the allotted complimentary ones).

The hotel reservation deadline is June 1, 2023. RESERVE A ROOM

Housing Booking Alert
EASA is NOT using any housing companies. All reservations must be made directly with the hotel of your choice. Please be careful if approached by any company or service implying or claiming to be an official housing provider for EASA. In the past there have been cases of companies calling our exhibitors and offering them great rates at our hotels. Often this is misleading or fraudulent information. If you are contacted by a housing company trying to sell you hotel rooms, please let EASA know.

Display Regulations

  • No exhibit may block or interfere with a neighboring exhibit.
  • Display material is limited to the height of 20´.
  • To maintain adequate line-of-sight for neighboring booths, these restrictions apply:
    • In-Line Exhibits – display material exceeding 4´ in height must be confined to within 5´ of the backline.
    • Peninsula Booth/End Cap – displays may not exceed a height of 4´ within 5´ of either sideline or frontline.
    • In-line and peninsula booths that exceed 8´ in height must provide an attractive covering for the backs of their displays.
  • Exhibits or display materials in violation of these rules will be modified or removed at the exhibitor’s expense.

No still or video photography will be allowed on the exhibition floor. Anyone caught taking pictures without prior authorization will be removed from the exhibition floor.

What is "Suitcasing" and What Will EASA Do About It?

What is Suitcasing?
Suitcasing is when a non-exhibiting company solicits business in exhibit hall aisles, another company’s booth or public spaces within the convention center. Suitcasing practices include passing out brochures and business cards in the aisles or conducting meetings in special areas of the show floor such as the lounges and cafes and in the hotel lobbies and bars.

What is EASA’s Suitcasing Policy?
Any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any portion of the EASA Exhibition Policy will be asked to leave immediately without refund. Additional penalties may be applied. Please report any violations you may observe to show management.