Cancellation of registration must be submitted in writing via email and must be dated on or before 5:00 pm Central, Tuesday, May 26, 2026, to receive a refund less a $100 USD registration cancellation processing fee. No refunds will be granted after 5:00 pm Central, Tuesday, May 26, 2026.

Substitution Policy
Replacement of a registered EASA attendee by a co-worker will be accepted. A $25 USD processing fee will apply to all substitutions.

To avoid hotel penalties and keep registration fees low, all registrants requiring a hotel who have not booked a hotel room in the official EASA housing block will be charged an additional $200 USD. If attendees book in the official EASA housing block and later cancel their reservation (but still attend), the additional $200 will be charged. You will need to provide a confirmation number in order to save the $200.

The hotel reservation deadline is May 20, 2026

HOTEL INFORMATION & RESERVATIONS

Housing Booking Alert
EASA does NOT use any housing companies. All reservations must be made directly with the hotel. Please be careful if approached by any company or service implying or claiming to be an official housing provider for EASA. In the past there have been cases of companies calling our exhibitors and offering them great rates at our hotels. Often this is misleading or fraudulent information. If you are contacted by a housing company trying to sell you hotel rooms, please let EASA know.

Any non-exhibiting company that solicits business in exhibit hall aisles, another company’s booth or public spaces within the convention center is in violation of this policy. This policy includes passing out brochures and business cards in the aisles, conducting meetings in special areas of the show floor such as the lounges and cafes, and or conducting formal or informal meetings in the hotel lobbies and bars. 

Any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any portion of the EASA No Solicitation Policy will be asked to leave immediately without refund. Additional penalties may be applied. Please report any violations you may observe to show management.