Cancellation of registration must be submitted in writing via email and must be dated on or before 5:00 pm Central Time on Monday, June 30, 2025, to receive a refund less a $100 USD registration cancellation processing fee. No refunds will be granted after 5:00 pm Central, Monday, June 30, 2025.

Substitution Policy
Replacement of a registered EASA attendee by a co-worker will be accepted. A $25 USD processing fee will apply to all substitutions.

All exhibitor badges are complimentary if individuals are staying in the official EASA housing block at the Gaylord Opryland Resort & Convention Center. Otherwise, each company will receive two complimentary badges per 10´x10´ paid booth. Additional badges will be $300. All exhibitors must provide EASA with a hotel confirmation number in order to receive a complimentary badge (over and above the allotted complimentary ones).

The hotel reservation deadline is June 26, 2025

HOTEL INFORMATION & RESERVATIONS

Housing Booking Alert
EASA does NOT use any housing companies. All reservations must be made directly with the hotel. Please be careful if approached by any company or service implying or claiming to be an official housing provider for EASA. In the past there have been cases of companies calling our exhibitors and offering them great rates at our hotels. Often this is misleading or fraudulent information. If you are contacted by a housing company trying to sell you hotel rooms, please let EASA know.