Cancellation of registration must be submitted in writing via email and must be dated on or before 5:00 pm Central Time on Monday, June 30, 2025, to receive a refund less a $100 USD registration cancellation processing fee. No refunds will be granted after 5:00 pm Central, Monday, June 30, 2025.

Substitution Policy
Replacement of a registered EASA attendee by a co-worker will be accepted. A $25 USD processing fee will apply to all substitutions.

To avoid hotel penalties and keep registration fees low, all registrants requiring a hotel who have not booked a hotel room in the official EASA housing block will be charged an additional $200 USD. If attendees book in the official EASA housing block and later cancel their reservation (but still attend), the additional $200 will be charged. You will need to provide a confirmation number in order to save the $200.

The hotel reservation deadline is June 26, 2025

HOTEL INFORMATION & RESERVATIONS

Housing Booking Alert
EASA does NOT use any housing companies. All reservations must be made directly with the hotel. Please be careful if approached by any company or service implying or claiming to be an official housing provider for EASA. In the past there have been cases of companies calling our exhibitors and offering them great rates at our hotels. Often this is misleading or fraudulent information. If you are contacted by a housing company trying to sell you hotel rooms, please let EASA know.